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COJ/RFB-2419/2026

Bid / No-Bid decision

A weighted, evidence-backed screening decision. Weights are configurable per organisation; the recommendation is advisory and always requires a named approver.

CriterionWeight %Score (1–5)WeightedComment / evidenceRed flag
Strategic fit
4
9.6
Capability & capacity
4
9.6
Mandatory compliance
3
8.4
Relevant experience
5
12.0
Team availability
3
6.0
Competitive position
3
6.0
Client relationship
4
6.4
Delivery risk
3
4.8
Financial attractiveness
4
6.4
Time available to bid
2
2.4
Total100%71.6Weights balanced.

Decision score

71.6%

System recommendation

Conditional Bid

Thresholds: ≥75% Strong Bid · ≥60% Conditional Bid · ≥45% Review Required · below 45% No Bid. Configure these in Organisation settings.

Key blockers

2 raised

  • Mandatory compliance

    COIDA letter still outstanding.

  • Time available to bid

    14 days to closing with briefing pending.

Proposed mitigations

  • • Escalate COIDA renewal to the Compensation Fund liaison daily until issued.
  • • Book two writers for the 22–26 Aug window to absorb the short runway.
  • • Confirm briefing attendance and obtain the certificate on the day.

Approval routing

  1. Capture LeadAyanda ZuluPrepared
  2. Bid ManagerNomsa DlaminiReviewed
  3. Compliance ReviewerFatima PatelReviewed
  4. Approver (Exec)Managing DirectorPending

Decision audit trail

  1. Marked 'Bank confirmation letter' as Compliant

    Fatima Patel · COJ/RFB-2419/2026 · 14 Aug 2026, 07:02 SAST

  2. Submitted pricing scenario 'Target' for approval

    Riaan Pretorius · COJ/RFB-2419/2026 · 13 Aug 2026, 16:22 SAST

  3. Edited AI-extracted closing date after source verification (p. 4)

    Sipho Khumalo · COJ/RFB-2419/2026 · 13 Aug 2026, 11:47 SAST

  4. Approved Bid/No-Bid decision: Conditional Bid

    Nomsa Dlamini · TRANSNET/RFP/2026/2210 · 12 Aug 2026, 09:15 SAST

  5. Recorded No Bid decision — insufficient team availability

    Sipho Khumalo · MP/DRT/2026/098 · 11 Aug 2026, 15:03 SAST

  6. Submitted bid pack and captured receipt reference WCG-2026-4471

    Lerato Mahlangu · WCG/H/2026/031 · 10 Aug 2026, 10:28 SAST

The scorecard is a management tool, not a compliance determination. A high score does not mean the bid is responsive, and a low score does not disqualify you. Segregation of duties applies: the person who prepares the scorecard may not approve it.